₹ Fee Structure Management
Configure fees and charges for your daycare center with SchoolSkout. Set registration fees, hourly rates, guest charges, and extra time billing — all in one flexible system.
Flexible Fee Configuration
Every daycare has different pricing needs. SchoolSkout's Fee Structure module lets you configure your standard rates and charges exactly how you want them. Whether you charge by the hour, day, or have special rates for guests, our system handles it all.
Basic Fee Information
Set your standard rates and charges that apply to all enrollments:
Registration Fees
One-time fee charged at registration. Set the amount parents pay when enrolling their child for the first time.
Example: ₹500 one-time
Guest Fees (Hourly/Day)
Charged for non-regular attendees. Perfect for drop-in visits or occasional care when regular children bring friends.
Example: ₹50 per hour/day
Extra Hours Threshold (Minutes)
Maximum minutes before extra charges apply. Give parents a grace period before overtime billing kicks in.
Example: 20 minutes grace period
Extra Charges (Hourly)
Hourly rate for additional time beyond scheduled hours. Automatically calculated based on check-out time.
Example: ₹50 per extra hour
Hourly Fee Structure
Define different rates based on hours of attendance. Perfect for daycares that charge by the hour with tiered pricing:
Flexible Hourly Rates
Hours
1 Hour
Charges (₹)
₹1,000
Hours
2 Hours
Charges (₹)
₹2,000
Hours
Full Day (8 Hours)
Charges (₹)
₹5,000
Add or remove hourly tiers as needed. The system automatically applies the correct rate based on attendance duration.
Key Features
Add Multiple Tiers
Create as many hourly rate tiers as you need
Easy Editing
Update rates anytime without affecting past records
Auto Calculation
Fees calculated automatically based on attendance
Billing Reports
Generate detailed fee reports for parents
Branch-wise Fees
Set different rates for different locations
Payment Tracking
Track paid and pending fees easily
Why Use SchoolSkout for Fee Management?
- Transparent Pricing: Parents know exactly what they'll pay based on clear fee structures
- Automated Billing: No manual calculations — fees are computed from attendance
- Flexible Rates: Set different rates for regular kids, guests, and overtime
- Grace Period: Configure threshold minutes before extra charges apply
- Easy Updates: Change rates anytime without technical hassle
- Multi-Branch: Different fee structures for different locations
Integrated with Other SchoolSkout Features
Fee Structure works seamlessly with attendance and billing:
Frequently Asked Questions
Q: How do I set registration fees?
A: Go to Fee Structure settings, enter the registration fee amount in the "Registration Fees" field. This is a one-time charge applied when a new child enrolls.
Q: What is the Extra Hours Threshold?
A: It's a grace period in minutes before extra charges apply. For example, if set to 20 minutes, parents won't be charged extra if they're up to 20 minutes late picking up.
Q: Can I have different hourly rates?
A: Yes! You can add multiple hourly tiers. For example: 1 hour = ₹1,000, 2 hours = ₹2,000, Full day = ₹5,000. The system applies the appropriate rate based on attendance duration.
Q: What are Guest Fees?
A: Guest fees are charged for non-regular attendees — children who visit occasionally but aren't enrolled full-time. This is useful for drop-in daycare services.
Q: Are fees calculated automatically?
A: Yes! SchoolSkout automatically calculates fees based on the fee structure you set and each child's attendance duration. No manual calculations needed.
Q: Can I have different fees for different branches?
A: Yes! If you have multiple daycare branches, you can configure different fee structures for each location based on local rates.
Ready to Simplify Your Daycare Billing?
Join hundreds of daycare centers across India using SchoolSkout for fee management. Get started with a free demo and 1-month free trial — no credit card required.
Explore more features: Attendance Tracking | Kids Management | Smart Dashboard | Daycare Software