Powerful Daycare Software to Simplify Childcare Operations

Key Features:

📋 Comprehensive Child Profiles – Store essential details like name, age, allergies, medical notes, emergency contacts, and special care instructions.

📷 Photo & ID Recognition – Attach photos for quick check-in/out and staff verification.

⏰ Smart Attendance Tracking – Log daily arrivals, departures, and authorized pickups with timestamps.

📈 Developmental Progress Tracking – Record milestones, teacher observations, and learning assessments.

📱 Instant Parent Updates – Share reports, photos, and daily logs securely through the SchoolSkout parent app.

🍎 Custom Care Plans – Set dietary restrictions, nap schedules, medication reminders, and more.

🔒 Secure & Compliant – HIPAA & COPPA-compliant data protection with role-based access controls.

📊 Analytics & Reporting – Generate reports on attendance, billing, and child development for better decision-making.

Key Features:

📌 Customizable Pricing Plans – Set weekly/monthly/annual tuition plus variable charges for meals, late pickups, and activities

💸 Hassle-Free Payment Processing - Accept credit/debit/ACH/cash securely with optional auto-pay.

📅 Automated Billing & Invoicing - Auto-generate invoices with pro-rated mid-month enrollment support.

⚠️ Late Fee Enforcement - Custom grace periods with auto-applied late penalties.

🔔 Smart Payment Reminders - Share reports, Automated SMS/email alerts for due/overdue payments.

🍎 Custom Care Plans – Set dietary restrictions, nap schedules, medication reminders, and more.

👨‍👩‍👧 Parent Payment Portal- HIPAA & 24/7 self-service access to balances, payments, and receipts.

📊 Financial Reporting - Real-time revenue tracking, balance reports, and tax-ready statements.

Key Features:

📅 Holiday Calendar – Pre-set & customize annual closures with automatic parent notifications.

🔔 Auto-Alerts – Send reminders to staff & families about upcoming holidays via app/email.

🔄 Schedule Adjustments – Log paid/unpaid holidays for staff with payroll integration.

📱 Parent Portal Sync – Display holiday schedules in real-time on parent dashboards.

📊 Attendance Exemptions – Auto-exclude holidays from attendance reports & analytics.

Key Features:

👥 Role-Based Access Control - Assign custom permissions by branch (admins, managers, staff).

📊 Consolidated Reporting – Generate combined or location-specific reports for enrollment, attendance, and finances.

🔄 Template Sharing - Standardize policies, forms, and communications across all branches.

💰 Centralized Billing – Manage tuition, payments, and invoices for all locations in one system.

📱 Branch-Specific Parent Portals – Maintain individual branding while using a unified platform.

📅 Resource Scheduling - Track and allocate staff, equipment, and rooms across locations.

Key Features:

🔔 Multi-Channel Notifications - Send alerts via SMS, email, and mobile app push notifications

📲 Customizable Templates – Pre-set messages for attendance, payments, events, and emergencies

⏰ Automated Reminders - Schedule alerts for billing, parent-teacher meetings, and deadlines.

🚨 Emergency Alerts - Instantly notify parents and staff about closures or urgent updates.

📅 Event Notifications – Auto-send invites and reminders for daycare activities and holidays.

👨‍👩‍👧 Parent Communication - Enable two-way messaging for quick updates and confirmations.

📊 Delivery Reports - Track open rates and confirm receipt of critical messages.

🎚️ Priority Settings - Mark urgent notifications to ensure immediate attention.

Key Features:

📱 Live Activity Feed – Get instant updates on meals, naps, diaper changes, and learning milestones.

📅 Interactive Calendar – View events, holidays, and important dates at a glance.

📸 Photo and video Gallery – Cherish special moments with secure photo/video updates.

📊 Progress Reports – Communicate securely with teachers and staff.

✅ Check-In/Out Logs – View arrival/departure times and authorized pickups.

🔔 Custom Alerts – Receive notifications for payments, events, and announcements.

Key Features:

📅 Smart Activity Planner - Drag-and-drop weekly schedule builder with age-appropriate templates. Auto-balance active/quiet time with cognitive load indicators.

🎨 Curriculum Library – 500+ pre-loaded activities (Montessori, STEM, Arts). Custom activity creator with photo/video instructions.

👶 Individualized Tracking - Log each child’s participation and skill development. Flag interests for personalized recommendations.

📸 Real-Time Parent Updates – Share activity photos/videos with private digital portfolios. “Today We Learned” auto-reports with developmental benchmarks.

✅ Check-In/Out Logs – View arrival/departure times and authorized pickups.

🔔 Custom Alerts – Receive notifications for payments, events, and announcements.